Regulation D3: Board of Examiners

(formerly Regulation 9: Boards of Examiners)

 

Contents

  1. Board of Examiners
  2. Single Honours and Combined Honours Undergraduate Degrees (FHMS and FNS)
  3. Single Honours Undergraduate Degrees (FMHS) and Taught Postgraduate Awards
  4. Other Taught Programmes

 

1. The Senate shall constitute such Discipline, Programme and University Boards of Examiners as may be required. Senate shall approve annually a list of examination boards and chairs of examination boards. Examination boards shall be formally constituted as sub-committees of the Senate.

 

2. Single Honours and Combined Honours Undergraduate Degrees (Faculty of Humanities and Social Sciences, and Faculty of Natural Sciences only)

2.1 Discipline Boards of Examiners

(a) There shall be one or more Discipline Boards of Examiners to cover all programmes and principle subjects offered by the School.

(b) Constitution

i. Chair – normally to be the Head of School. This role may be delegated to another senior and experienced member of staff of the School, but not to the Programme Director or the Director of Learning and Teaching

ii. The relevant academic members of staff of the School

iii. The relevant external examiner/s (for examination boards which consider modules contributing to award outcomes and degree classification)

iv. Quoracy: For the transaction of business there must be at least the Chair, two internal members of staff present and at least one external examiner (for examination boards which consider modules contributing to award outcomes and degree classification). In exceptional circumstances and by prior arrangement, the external examiner may discharge their responsibilities without attendance at the board. Where a board of examiners has to conduct business on additional occasions in the academic year to consider reassessment results, the board shall be deemed quorate if it is attended by an approved Chair and at least one other internal member of staff. The external examiner shall be invited to attend but shall be entitled to discharge their responsibilities without attendance at the board. 

(c) Subject to the relevant provisions of Regulation D1 Assessment, Heads of School shall decide the procedure to be followed in the approval of questions for examinations and summative in-course assessments, where these account for more than 20% of the module mark, ensuring involvement of external examiners in the process.

(d) The functions of the Discipline Boards of Examiners shall be:

i. to note any exceptional circumstances which have been considered by the School’s Exceptional Circumstances Panel and to make decisions or recommendations in accordance with the provisions of Regulation B3 Exceptional Circumstances;

ii. to consider the assessment marks and to make recommendations to the relevant  University Board of Examiners concerning the marks to be awarded to each student for each module;

iii. to consider the academic progress of students and to make appropriate recommendations concerning the progress and where relevant reassessment of, or awards to, individual students to the appropriate University Board of Examiners;

iv. to make recommendations to Senate for the award of University prizes.

2.2 University Boards of Examiners

(a) There shall be a University Board of Examiners for each undergraduate level of study.

(b) These University Boards of Examiners shall be constituted as follows:

i. a Deputy Vice-Chancellor and Provost or a Pro Vice-Chancellor nominated by the Vice-Chancellor in the Chair;

ii. Heads of Schools or their nominees to represent each School;

iii. for Boards at Levels 5, 6 and 7 (integrated Masters only), a Faculty Chief External Examiner;

(c) The functions of University Boards of Examiners shall be:

i. agree each student’s marks to be awarded for each module;

ii. to agree the progress and, where relevant, provision for retrieval of failure in respect of each student;

iii. in respect of the  Finalists’ Board of Examiners, to make recommendations to Senate on awards and classifications to be made to individual students.

2.3 For programmes offered in collaboration with a partner, the University shall agree in each case appropriate examination board arrangements. To ensure the necessary oversight, the University may appoint from time to time a senior external examiner for this area.

 

3. Single Honours Undergraduate Degrees (Faculty of Medicine and Health Sciences only) and Taught Postgraduate Awards

3.1 There shall be a Board of Examiners for each undergraduate taught award, or group of cognate awards, offered in the Faculty of Medicine and Health Sciences, and for each taught postgraduate programme or groups of programmes.

3.2 Constitution

(a) Chair – normally to be the Head of School. This role may be delegated to another senior and experienced member of staff of the School, but not to the Programme Director or the Director of Learning and Teaching. For Examination Boards for taught postgraduate programmes this role may be delegated to the School’s Director for Learning and Teaching, the School PGT Director or another senior member of staff of the School but not the Programme Director

(b) The relevant academic members of staff of the School

(c) The relevant external examiner/s (for examination boards which consider modules contributing to award outcomes and degree classification).

(d) Quoracy: For the transaction of business there must be at least the Chair, two internal members of staff present and at least one external examiner (for examination boards which consider modules contributing to award outcomes and degree classification). In exceptional circumstances and by prior arrangement, the external examiner may discharge their responsibilities without attendance at the board. Where a board of examiners has to conduct business on additional occasions in the academic year to consider reassessment results, the board shall be deemed quorate if it is attended by an approved Chair and at least one other internal member of staff. The external examiner shall be invited to attend but shall be entitled to discharge their responsibilities without attendance at the board. 

3.3 Subject to the relevant provisions of Regulation D1, Heads of School shall decide the procedure to be followed in the approval of questions for examinations and summative in-course assessments, where these account for more than 20% of the module mark, ensuring involvement of external examiners in the process.

3.4 The functions of the Boards of Examiners shall be:

(a) to note any exceptional circumstances which have been considered by the School’s Exceptional Circumstances Panel and to make decisions or recommendations in accordance with the provisions of Regulation B.3;

(b) to consider and agree the assessment marks for each student for each module;

(c) to consider the academic progress of students and to make decisions concerning the progress and where relevant reassessment of individual students;

(d) to make recommendations to Senate on awards and classifications, if any, to be made to individual students;

(e) to make recommendations to Senate for the award of University prizes.

 

4. Other Taught Programmes

4.1 For any programme offered by the University and not covered in sections 2 and 3 above, the Senate will from time to time approve appropriate examination board arrangements.

4.2 For Foundation Year programmes, there shall be a Foundation Year Centre Board of Examiners set up in line with the principles set out in paragraph 2.1 above.

4.3 Foundation Year awards and progression to undergraduate degree programmes will be considered at a University Foundation Year Board of Examiners, which shall be constituted as follows:

(a) a Dean in the Chair;

(b) a representative from each Faculty offering progression to Foundation Year students;

(c) the Head of Foundation Year Centre;

(d) the Head of Student Records and Examinations;

(e) the Head of Academic Quality and Student Conduct