Click here for latest updates

Keele Logo 2017

NHS England Logo - 2017



RE:  Information request - the gathering and use of patient/staff stories to inform care

Update March 2019 Story Gathering Toolkit

From the call out for information supported by NHS England which took place during 2018 to organisations that potentially use stories to improve healthcare we identified 5 national and 8 regional frameworks together with a number of supporting resources e.g. examples of evaluation templates. At the same time a scoping of the literature took place with the aim of identifying evidenced based approaches to the story gathering process. A toolkit is now being launched from these collated findings with a view to testing the first version following ethical approval in education, research and implementation settings.

We will update this area as soon as we have further information.

In the interim we would like to acknowledge the generosity of the following organisations for sharing information:

Aintree NHS

Arts in Health wales

Caesarean Birth

Cornwall Rural Community Charity

Disability Rights UK

East Cheshire NHS

East Lancashire Hospitals NHS Trust

Great Ormond Street Hospital

Greater Manchester Mental Health and Social Care Trust

Hampshire and Isle of Wight STP

Health Talk Org

Healthwatch Dudley

Healthwatch Sandwell

Healthwatch Stoke

Healthwatch Wokingham

Hertfordshire Partnership University NHS Foundation Trust

Hospice Biographers

Kings College London Nursing and Midwifery

Lancashire NHS Trust

Leicestershire Partnership Trust

Medway NHS Foundation Trust

NHS England

NHS England Leeds

NHS Nottingham City Clinical Commissioning Group

NHS Southwark Clinical Commissioning Group

NIHR Oxford

Norfolk Middlesex University Hospital NHS Trust

North West Ambulance Service NHS Trust

Northern Lincolnshire and Goole NHS Foundation Trust

Patient Experience Library

People in Health West of England

Sheffield Teaching Hospitals NHS Foundation Trust

Shrewsbury and Telford NHS Trust

Shropshire Community Health NHS Trust

Southern Health NHS Foundation Trust

Stockport NHS Foundation Trust

The Whole Story

University Hospitals North Midlands NHS Trust

University of Northampton

University of Southampton

University of Oxford

WIN WIN Alliance


Updated on behalf of the Storytelling project team.

Dr Sue Ashby

14th March 2019


The gathering and use of patient/staff stories to inform care

 ‘If we want to know how a person feels, we must begin by acknowledging the fact that there is one and only one observer stationed at the critical point of view …she is the only person who has even the slightest chance of describing ‘the view from in here’, which is why her claims serve as the gold standard against which all other measures are measured.’    

(Gilbert 2006:73)


The use of patient stories has been recognised globally as a way in which the patients’ experience can be captured to inform the delivery of quality healthcare (The Point of Care Foundation 2017; World Health Organisation 2017). Integrally linked to the practice of patient and family centred care, healthcare leaders have acknowledged that improving patient experience is now a legal requirement and top priority (Health and Social Care Act 2012; Wolf et al 2014). In response to this frameworks have sporadically emerged to support organisations in their story telling endeavours.

Based on a previous study undertaken in the Midlands and East Region by one of the research team, it is known that there are a number of frameworks used by organisations that are not in the public domain (White 2014).
Additionally early scoping of the available literature suggests of the publically available frameworks there are limited or no visible accompanying evidence or evaluation validating their development and continued use. Please click on the below image to view the full report.

Sue Ashby - Photo for Website Stories 2017

A previous realist evaluative study highlighted the progress that had been made over time in the Midlands and East region . The end result was the development of a specification for a storytelling programme which identified the desired components of the service within an organisation

Based on the evidence supplied a secondary analysis of this research data revealed strengths, limitations and gaps that existed within the region. Building on this previous study, there is therefore a need to identify further information and synthesise existing guidance as a means of creating a body of knowledge within an evidence based draft framework aimed at supporting the gathering, use and learning from stories. In addition there is a need to identify the support given to staff, patients and their families/carers throughout this process. A summary of the previous research and findings can be viewed via the below image link to McIntyre and White’s presentation ‘What’s the story with Patient Stories?’ Which also has some useful links to additional resources.

2nd Image Sue Ashby - Stories 2017

The need for a validated framework for the gathering and use of patient/staff stories to inform care was recognised by members of this project team as this previous study concluded and during storytelling endeavours within education. Questions were raised in relation to: the ownership of the story; ethical and legal considerations; how stories are sourced; how stories are adapted to differing audiences; individual and organisational learning and open and transparent sharing of the learning supporting the story teller and the listener; and responsibilities around staying true to the essence of the story within the interpretation of the shared experience. Whilst credible guidance can be sourced around the use of stories in research, as stories are increasingly being used in education, training and service improvement, it is apparent that other considerations are required.



Working in partnership with acknowledged experts in patient and public involvement and engagement, this project will achieve expertise from research, education and practice. These are all identified areas in which patient stories are recognised as significant to inform the delivery of high quality care (Wolf et al 2014).
A clear and concise evidence based toolkit, which will facilitate a supportive approach to the identification, collection, mode, support, evaluation and process of proactively utilising patient stories will be created to positively benefit providers and commissioners of health and social care, health care education and researchers. Based on the collective evidence and better practice to date, the toolkit will enable a one stop point of reference reducing time in searching for appropriate information with the aim of supporting:

  • commissioners (e.g. in commissioning for a positive experience and assurance processes)
  • providers (e.g. in quality care provision)
  • professionals and volunteers y (e.g. appropriate infrastructure/support mechanisms to obtain , gather, share and learn from stories )
  • the individual sharing their experience (e.g. being valued, being heard, being supported to celebrate or improve care provision)


Consultation stage


  • undertake a comprehensive review of the published literature (Led by Dr Sue Ashby)
  • undertake a scoping exercise working via STP leads in England to identify any undiscovered frameworks currently in use (Led by Dr Sue Ashby/Rachel White)
  • content analysis of findings (Led by Dr Sue Ashby/Rachel White including clinicians/patients/carers)

This information will inform the development of an evidence based draft framework which will then be subject to further work to test and evaluate its use in practice and education environments with interested clinical partners and patient/carer groups.

For more information on how to take part in this consultation, please see the info above in the panel Click Here For More Information

Meet the project leads

Staff image Sue Ashby x90. Dr Sue Ashby 

Rachel White


Read our Story of how we got involved



Gilbert, D (2006). Stumbling on Happiness. New York: Knopf.

Health and Social Care Act 2012, c.7. Available at: Accessed 2.7.17

The Point of Care Foundation. (2017). Humanising Healthcare. London: The Point of Care Foundation Accessed 27.6.17

McIntyre, L., White, R. (2014). What’s the story with patient stories? NHS England Midland and East. Accessed 2.7.17

White, R. (2014). What’s the story? Storytelling in the NHS (Midlands and East). Part One, Realist Evaluation Study Findings. NHS England. Accessed 27.6.17

World Health Organisation. (2017) Patient Stories [online]. Accessed 27.6.17

Wolf, J.A., Niederhauser, V., Marshburn, D., LaVela, S.L. (2014) Defining Patient Experience. Patient Experience Journal: 1: 1 Article 3. Available at: Accessed 2.7.17