Internal resources

We know that for many, finding the right conditions to continue your research at home can be very different from on site.  These handy hints and tips aim to support you and ensure you are in a good place both mentally and physically.

Establish a research space

If you do not already have an established research space, think about setting up a dedicated zone in your home that will help you to be productive that you can leave or walk away from at the end of the day.

This helps to create that boundary between research and relaxation and is good for your mental wellbeing. If you don't have a different space to use, make sure you set up a dedicated area in your room to work. This should be a desk or table which has good light and is free from clutter.

Make sure you set boundaries too. This is so any members of your family or household know that when you are there you are in research-mode. A good Wi-Fi connection will be important. There are tips here on making the most of your home internet connection. If your household does not have Wi-Fi, speak to IT services who may be able to help you out.

Remove distractions

Everyone procrastinates when they have things to distract them, be it a gripping book to read, or your phone pinging from group chat messages.

The best thing to do is remove these distractions. Put the book in a different room and put your phone on Airplane Mode, then treat these distractions as a reward at the end of your research session.

Ensure a healthy work posture

Spending a prolonged time working at a PC or on a laptop/tablet with poor posture can be harmful for musculoskeletal health. You can find a checklist to help you to assess your workstation and to make necessary adjustments here.

Remember to move and stretch

It’s important to change your position frequently – you can use a wellbeing app or set an alarm to remind you.

Eat healthily and drink water.

Take time to prepare healthy food and to have lunch, moving away from your research area. Make sure you have a glass of water/bottle available in your research space.

Stick to a schedule, if you can

On site, your days will be more scheduled than when you are at home. It is recommended that you design a schedule to help you balance your research with your other life commitments. Make sure the schedule you set is realistic and manageable, so you don't give up if everything doesn't go to plan.

For hints and tips on research activities you could conduct from home, view the sections above entitled 'doing fieldwork in a pandemic and scientist without a lab'.

Also make sure to schedule in time for breaks. This could include a 10-minute coffee break, lunch, phoning a friend for 30 minutes, or going outside for a walk. Try not to do anything in your breaks that will distract you away from your main task for too long!

We are also asking that all virtual meetings i.e. research, supervisory take place during core hours of 9-5 in order that participants can manage their time effectively and with a view to supporting everyone’s wellbeing. For the same reasons, we would encourage PGR students not to send emails in the evening – we are keen to ensure everyone has time to attend to their caring responsibilities and to have some personal down time. There are tools that can help with this such as boomerang to schedule emails. Individuals with childcare/caring responsibilities may need to be more flexible - please discuss with your supervisor if necessary.

Meet your supervisors regularly

Your supervisors are still available to help you continue and where necessary adapt your postgraduate research. Regular online meetings will not only support your routine but can also be used to address any issues that arise through the COVID-19 pandemic and these should then be recorded in your PDLP.

You may want to discuss alternative plans for your research programme, a leave of absence, change of status or an extension perhaps, if you are unable to complete certain tasks or need to take on extra caring responsibilities. You should discuss any changes with your supervisors in the first instance.

Implement boundaries

In principle, leaving our place of research provides a natural close to the day. We would encourage students to draw a line under their day, and to take some time for rest and relaxation.

Practice self-care

Make time each day for exercise e.g. walking/jogging at safe distance from others, yoga, meditation. Think about using the time saved from getting ready and commuting to do something towards your wellbeing.

Check in with colleagues and maintain social contacts

Social interaction is important for mental wellbeing. Technology can enable face to face interaction, (see IDS resources), alternatively a phone call or text message to check in on someone is a good idea. Keep in touch with family and friends on a similar basis to avoid a situation where anyone is feeling lonely during this time.

Stay updated, not overwhelmed

The news and guidelines around Coronavirus are changing daily and it can be tempting to scroll social media / keep refreshing news websites to find out more. While it’s good to stay updated with the latest information, constant exposure can be overwhelming! Please remember to check if information is coming from a trusted news source before sharing, and to switch off if it gets too much.

Ask for help!

If you need help with any aspect of conducting research from home, please contact your supervisors in the first instance. The University's support services are still available too. For information on how to receive support please see the FAQs here. If you want independent advice, you can contact your mentor, the KPA or KDA via email.

 

The KDA has produced a flow chart for PGR students.

We hope it provides some clarity on the options available to those who have experienced disruption to their research, during the COVID-19 pandemic: COVID-19 related extensions - flow chart

Alongside the flow chart, we have also desigined a specific COVID-19 related extension form: COVID-19 Related Extension

Further information on this and it's use, can be found in the advice and support pages for PGR students, located here - https://www.keele.ac.uk/coronavirus/

For IT support including how to store and access your Keele files safely from home, please click here:

When it comes to providing support and guidance for PhD students during this pandemic, there is no one size fits all.
 
The challenges you may be navigating will vary depending on your subject, how far along you are, your lived experiences and a variety of other factors.
 
This document has been created by the start to success team, to signpost you to some fantastic support resources that exist:
 
 
Read through and pick out what you need, leave what you don’t.

 


PGR under COVID-19

Professor Alex Lamont provides an overview of changes to PGR, as a result of COVID-19. The presentation was included as part of the PGR Induction event in October 2020 and can be viewed below.