When you move into your student accommodation we recommend that you make an inventory of the condition and contents of your room.

You can complete your inventory on your Accommodation Portal - Sign your inventory.

An inventory is a quick questionnaire which allows you to record the condition of your accommodation when you move in. This includes your bedroom, bathroom and any communal spaces such as kitchen and corridors. 

Completing an inventory is your opportunity to record any issues within your accommodation that you identify when you first move in. This ensures that when inspections take place at the end of the academic year, that you aren’t charged for any damage that you did not cause.

Your inventory must be completed within 48 hours of your moving in date, otherwise it will be assumed that you are responsible for any damages and you may be charged out of your deposit to put them right.

Yes, if there is anything that is broken or an issue that is affecting the use of an item in your flat (no matter how big or small) you will still need to report this as a maintenance issue via the Service Desk,.  Your inventory will not be checked until the end of the academic year so issues reported on that will not be proactively fixed, only logged for later use. 

  1. Log onto your Accommodation Portal.
  2. Click on the ‘Sign your inventory’ button which is under the ‘On Campus’ section.
  3. ‌In the drop-down section at the bottom of the page there are two options and you will need to select one, either:

'All of the items above are present and correct in my room'
'I have an issue with one or more of the items’ (if you select this option you will be required to give a description of the issue)

It’s important you look at all areas of your flat when you complete this. Look at the checklist below to ensure you’ve checked everything.

At the end of the academic year, your flat will be inspected. Below is a checklist of the things that are checked, it’s important you check these areas too when you first move in:


  • All furniture (including bed, bedside table, desk, chair and wardrobe)
  • Mattress
  • Notice board
  • Mirror


  • Toilet
  • Sink
  • Shower
  • Vanity unit
  • Mirror


  • Cupboards/drawers
  • Surfaces
  • Furniture (tables, chairs, benches etc.)
  • Cooker
  • Fridges & freezers
  • Microwave
  • Kettle
  • Sink
  • Hoover

In all areas:

  • Flooring (e.g. stained carpet tiles)
  • Walls (e.g. damage to paintwork)
  • Ceiling (e.g. damage to ceiling tiles)
  • Doors
  • Lights
  • Windows (e.g. damage to window latch or blind)
  • Radiators