• Academic Probationary Procedure

    This procedure is applicable to early career staff and newly appointed Lecturers with less than three years’ experience in an academic role, whose appointment is subject to the successful completion of an academic probation period and should be read in conjunction with the “Probationary Personal Development Planning (PPDP) and the Probation Process: Guidance for Academic Probationers” document and referred to henceforth in this procedure as “Guidance for Academic Probationers”.

    Approved 5 July 2018

  • Additional Increments and Contribution Points Procedure

    Procedure for the award of additional increments and contribution points.

    Approved 1 March 2018

  • Admissions Feedback Procedure

    Keele University's EU/UK Admissions Feedback Procedure

    Approved 1 March 2017

  • Criminal Convictions Declaration Procedure

    Applicant Criminal Convictions Declaration Procedure

    Approved 18 December 2018

  • Disciplinary and Appeals Procedure for Academic Staff

    Disciplinary and Appeals Procedure for Academic Staff.

    Approved 1 February 2012

  • Emeritus Professor Procedure

    Procedure for the Award of the Emeritus Professor Title

    Approved 1 June 2014

  • Ex Gratia Payments Procedure

    This process is designed to enable Line Managers to recognise and reward one-off contributions of exceptional and significant performance, for example the successful completion of a one-off piece of work or project that would not normally comprise part of the individual’s job.

    Approved 1 March 2018

  • External Data Returns Sign-off Procedure

    This Procedure is for all staff who are responsible for the submission of a data return to an external body.

    Approved 25 September 2018

  • External Speaker Approval Procedure

    The purpose of this External Speaker Procedure is to protect the rights and academic freedoms of students, staff and visitors, and to ensure that this is balanced with statutory obligations.

    Approved 1 March 2016

  • Eye and Eyesight Examinations Procedure

    Procedure for obtaining Eye and Eyesight Examinations and Reimbursement of Costs.

    Approved 1 February 2012

  • Fire Procedures

    Fire procedures and associated training.

    Approved 15 November 2016

  • Flexible Working Request Form

    Members of staff who wish to request flexibility in their working arrangements should complete this form and send it to their manager, with a copy to the Human Resources Department.

    Approved 1 August 2019

  • Fraud Response Procedure

    Guidance in the event that members of the University suspect fraud or financial irregularity to be occurring. The Procedure will apply to all Keele University staff and any person acting on behalf of the University, which could include agents and third party representatives.

    Approved 21 March 2019

  • Honorary Professor & Reader Award of Titles Procedure

    Procedures for the awarding of Honorary Professor and Readers Titles

    Approved 1 May 2011

  • Job Grade Review Procedure

    This procedure defines the principles and process to follow where it is believed that a role has changed substantially and appears to meet the criteria of a higher level.

    Approved 4 February 2016

  • KeeleSU and KPA Complaints Review Procedure

    This procedure applies to all students of the University who are, by virtue of their enrolment, members of KeeleSU and/or the KPA, regardless of whether they choose to opt out of membership.

    Approved 15 January 2019

  • Leavers Procedure

    Procedure for staff when resigning from the University

    Approved 20 July 2015

  • Management of Conflicts of Interests Procedure

    This document supports the University’s Policy for the Management of Conflicts of Interests.

    Approved 1 July 2009

  • Parental Bereavement Leave Notification Form

    Notification of Parental Bereavement Leave

    Approved 6 April 2020

  • Parental Bereavement Leave Pay Notification Form

    Notification of Parental Bereavement Leave Pay Form

    Approved 6 April 2020

  • OfS Reportable Events Interim Procedure (COVID-19)

    The Interim Procedure sets out matters requiring report to the OfS during COVID-19 pandemic, altering the requirements under paragraph 494 of the Regulatory Framework.

    Approved 9 February 2021

  • Operating Procedures Relating to the Use of Electrical Equipment & Installations

    Operating procedures relating to the use of electrical equipment and installations

    Approved 7 November 2014

  • Probation Procedure

    Procedure for the progression of staff

    Approved 10 August 2010

  • Procedure for Dealing with Communicable Diseases

    Procedure to ensure that the University has clear arrangements for dealing with communicable diseases (including meningitis and meningococcal disease)

    Approved 11 January 2016

  • Procurement Procedure

    Procurement Procedure

    Approved 1 July 2019

  • Records Retention Schedule

    This schedule documents the minimum retention periods for Keele University records. It has been written following consultation with representatives of the relevant functional areas and in line with JISC Guidance on University retention.

    Approved 5 February 2015

  • Travel Procedure

    Procedures for the Reimbursement of Travel Subsistence and other Allowances.

    Approved 1 March 2018

  • Reportable Events Procedure

    This Reportable Events Procedure has been written to facilitate the reporting requirement prescribed by the Office for Students (OfS) under ongoing condition of registration F3 “Reportable Event” within the OfS Regulatory Framework for Higher Education in England and the OfS Terms and Conditions for Funding of Higher Education Institutions. It provides
    University staff, students and any other stakeholder with an outline of the process for the escalation of any adverse event or circumstance that materially affects the business of the

    Approved 9 April 2019

  • Research Misconduct Procedure

    The University’s expectations regarding good research conduct

    Approved 3 July 2008

  • School and Departmental Re-organisation Procedures

    This document summarises the processes involved in setting up new Schools and Directorates so that administrators both within the new unit(s) and within Directorates responsible for the set up within business systems, have clear documentation of what they need to do and who else needs to be involved.

    Approved 29 March 2017

  • Space Procedure

    This Procedure supports the Space Policy (which provides a framework for the management of space, informing future space changes, allocations and refurbishments). This Procedure sets out the process should Schools or Directorates require changes to their space to accommodate staffing fluctuations or for their academic delivery.

    Approved 10 March 2020

  • Staff Disciplinary and Appeals Procedure (Non-Academic)

    The procedure set out in this document applies to all Keele University staff, except those whose employment is governed by the University Statute 35.

    Approved 1 February 2012

  • Staff Grade Progression Procedure

    This Policy applies only to University staff who have more than 12 months continuous service.

    Approved 1 February 2016

  • Staff Grievance Procedure

    Staff Grievance Procedure

    Approved 1 July 2014

  • Staff Performance and Capability Policy

    Staff Performance Capability Procedure.

    Approved 6 February 2013

  • Staff Redeployment Procedure

    Staff Redeployment Procedure

    Approved 4 January 2016

  • Staff Redundancy Procedure

    Staff Redundancy Procedure

    Approved 23 July 2019

  • Use of the University Seal Procedure

    Where the University is to be a party in a deed, English law requires the University seal to be affixed to certain deeds and executed, signed and seal affixed, on behalf of the University (attested). This procedure outlines how and when and when not the University seal should be used.

    Approved 12 May 2020

  • Visiting Professor/Reader Procedures

    Procedures for Visiting Professors and Readers

    Approved 2 June 2014

  • Whistleblowing Procedure

    This Whistleblowing Procedure outlines the University’s process for handling allegations by all members of the University.

    Approved 9 February 2021