Grievances against the outcome of a complaint submitted under Regulation B7

In exceptional circumstances, students who have submitted a complaint under Regulation B7 that has been dealt with by the Pro Vice-Chancellor but are not satisfied with the outcome and are able to fulfil one or both of the criteria may be entitled to submit a grievance to the University Council (Ordinance XXVIII). 

The criteria for an eligible grievance are as follows:

(i)     There was a procedural irregularity prior to or in the conduct of the complaint investigation;

(ii)     there is new evidence that can be substantiated, including exceptional circumstances, which was not known at the time and may have affected the outcome had it been known and that there is a valid reason for not making it known at the time.

Submitting a Grievance

Students who wish to submit a grievance should do so within 14 days of the date of the outcome letter your Grievance relates to (not including University closed days or Bank Holidays, but including weekends). It should be submitted to the Secretary to Council (Dr Helen Galbraith) using the Student Grievance Submission Form either by email (grievances@keele.ac.uk) or in writing (addressed to Dr Helen Galbraith, Secretary to Council, c/o Pauline Nelson, Student and Academic Services, Tawney Building, Keele University, Staffordshire, ST5 5BG) providing as much information about the background of your case as possible, which of the two criteria above that you fulfil and any documentary evidence you have in support of your case.  Please do not forget to provide your current postal address and an email address if possible.

The Process

You will receive a letter or email of acknowledgement once we have received your grievance.

The Secretary to Council (or his/her nominee) will gather all of the information relating to your case including the paperwork considered as part of your complaint.

In most cases, a paper-based review is enough to establish a case for grievance. However, if your case is particularly complex your case may be considered at a hearing.  If so, it will be a panel of three members of Council will hear your case, you will be invited to attend with a friend or representative, which is advisable (see Section 2 of the Statutes, which sets out who is entitled to accompany you) and there will be a full exchange of documentation no less than 7 days in advance. 

Alternatively, the Secretary to Council may determine how your case should be resolved. 

You will be issued with a Completion of Procedures letter, which explains that your case has been completed and that if you remain dissatisfied you retain the right to submit a complaint to the Office of the Independent Adjudicator for Higher Education (OIA), which is an independent body established to consider student complaints.  The OIA will only accept cases from students who have exhausted all internal procedures and have been issued with a Completion of Procedures Letter. 

Further details of the OIA can be found at:  http://www.oiahe.org.uk 

Contact Details for Grievances

Dr Helen Galbraith, Secretary to Council

Email: grievances@keele.ac.uk

Address: c/o Laura Harrison, Student and Academic Services, Tawney Building, Keele University, Staffordshire, ST5 5BG 

Mrs Fiona Dumbelton, Governance Manager

Tel: 01782 733373

Email: f.dumbelton@keele.ac.uk

Address: Student and Academic Services, Keele University, Staffordshire, ST5 5BG