Library

About Refworks & How To Register

Reference management software can help you in lots of ways:

• Collect and manage references to articles, books, and other literature
• Import references from online databases (e.g. Academic Search Premier, MEDLINE and so on)
• Search and sort your references in different ways
• Produce a bibliography / reference list
• Insert citations into a word-processing document and generate the corresponding reference list (you first need to download the 'Write 'N' Cite tool if working off-campus, but it should already be available on PCs on the Keele University network)

RefWorks is online reference management software (no need to install any software on your computer), is accessible wherever you have an internet connection, and is completely free to members of Keele University.

All you need to do is register using your Keele IT login - details on how to do this are below:

• Help for new users on setting up your account

**NOTE FOR EXISTING REFWORKS USERS: We're in the process of retiring the Athens login system at Keele. For existing users we STRONGLY ADVISE you to follow the instructions in the section above titled "Moving Your Refworks Account..." to move your existing Refworks account, accessed through Athens, to one you can use through the "single sign on" system.

Refworks Training Sessions

The Library service offers Refworks training at the Campus and Health Libraries.

The following sessions are all basic introductions to the Refworks software.

Those at the Campus Library are hosted by Scott McGowan, and those at the Health Library by Mariet Schepers and/or Rachael Lewis.

Scott's sessions are a tour through the software's features, with some optional time for practice at the end.

The Health Library sessions are hosted in their training lab and is basic "hands on" training.

Semester 2 2012-13 Schedule

Problems Logging In?

Are You Using The Right Link?

Check that you're using the correct connection link, appropriate for the login you're using (i.e. is it the older Athens login you're using, or your "single sign on" Keele username and password?). Double check you're using the correct connection link given in the "Login To Refworks" section above.

Athens Login Users

If you are still using an older Athens username and password to login, you need to use the Athens login link. We have produced a guide (PDF) to clarify the procedure.

Keele "Single Sign On" Users

We've also produced a guide (PDF) to clarify the logging in procedure for those using their Keele IT username and password.

Getting Started

Not Got A Refworks Account?

Our Instructions On How To Create Your Account

The following are the University Library's own short video guides, click on the headings below to view:

Book an online training session with Refworks

Write N Cite & Related

A new version of Write N Cite, version 4, is now available to users.

READ THE INSTALLATION INSTRUCTIONS AND SYSTEM REQUIREMENTS CAREFULLY BEFORE YOU INSTALL IT.

How To Install

Version 4 Basics - Refworks' own guidance on logging into and working with Write N Cite 4

If users have problems with Write N Cite 4, you can alternatively use Refworks itself to insert citations and format documents.

It is still possible to use Write N Cite III, the previous version, if you have that installed on your own computer. Keele now has version 4 installed as standard on the networked PC software "image". This is because III will not run in tandem with the Kaspersky anti-virus software used on our network.

If you have problems with Write N Cite, the email for help is: support@refworks-cos.com

Document Formats In Microsoft Word

Some users have reported problems formatting documents in Word 2010 (i.e. docx) format:

• Microsoft has made some document storage changes with the .docx format, which are causing the RefWorks formatting routines to fail in some cases. Refworks are aware of the problem and it's hoped that it will be resolved in the coming months.
   
• If this happens to you, save your document in ".doc" format (97-2004 format) and try formatting the document/creating the bibliography again.

Moving Your Refworks Account From Athens To Your Keele Login

The steps that follow will help you relocate your Refworks account as the University makes the transition from the Athens system to the new "single sign on" login process.

Getting Started

Access your Refworks account in the normal manner via the Athens login. Perform the backup as described below. Once complete, the backup file you save to your computer will be used to recreate your database in a new Refworks account associated with your Keele login.

BACK UP INSTRUCTIONS:

To create a duplicate of your account to include all references, populated folders, attachments and customised output styles:

1) From either the TOOLS or the REFERENCES menu, select Backup/Restore.

2) By default, Include References, Attachments and RSS Feeds are selected and will make up the backup file. Additionally, all custom Output Styles are selected for backup. You may deselect any or all custom output styles if you do not wish to retain them.

3) Select Perform Backup

4) Save the RWB/ZIP file when asked, to a location on your computer. If you are not prompted to save the file, select the link that says Click here to save your backup file to download the backup file to your computer.

The default file name is a combination of your organization's Group Code and your Athens user code. Save the file to your computer in an easy to find location such as your desktop or documents folder.

Please do not attempt to open the file. It is password protected by the programme to prevent CORRUPTION of the data inside.

Now that the backup has been created, logout of your account, and return to the Refworks login page.

RESTORE:

From the Library Refworks login page (i.e. from the top of this page), select the option CONNECT TO REFWORKS HERE, next to IF YOU ARE A NEW USER OF REFWORKS. At the following page, enter your KEELE username and password.

You will then be invited to create a new account. Enter your name, Keele email address (preferably) and indicate your subject area and user type preferences.

Use the following steps to recreate your Refworks account:

1) From either the TOOLS or the REFERENCES menu, select Backup/Restore.

2) Browse on your computer for the appropriate back up file (in the location you saved it).

3) Select Include References, Include RSS Feeds and/or Include Output Styles.

4) Click on Perform Restore.

Once this is complete, you will now be able to login to Refworks using your Keele login.

Write N Cite

Once you've moved your Refworks account to your Keele login, your login for Write N Cite will likewise change.

At the initial page when you launch Write N Cite, you will be presented with a Refworks login screen.

Click on the "Login through your institution (Shibboleth users)" link. Select "Keele University" from the list of insititions from the "pull down" menu.

Then click "Login" and you should be conveyed to the Keele University login page, which will then convey you to Write N Cite once your details are entered.

Guides & Workbooks

Refworks have produced the following basic Refworks 2.0 guides:

Refworks 2.0 Quick Start Guide

Refworks 2.0 Fundamentals Workbook

View dates of training courses for RefWorks

Refworks 2.0 Library Quick Guide

Refworks 2.0 Library Video Guide