Checkpoints

Keele University requires all international students to attend at least 2 mandatory checkpoint events each academic year for which you will be given notice (usually under 1 working week) by email to your University email account.

Checkpoints are run centrally for international students and are separate to your attendance on your course of study. At a checkpoint you will be required to present an original copy of your Visa and Passport for inspection, you may also be required to present copies of your Academic and English language qualifications.

Failure to attend a checkpoint will be deemed as failure to comply with Regulation A1 of the University's Act, Charter, Statutes, Ordinances and Regulations as well as the University’s responsibilities with UK Immigration policy. Students who do not attend, or fail to present the required information (as required) will be terminated from the University which will result in cancellation of a student's Visa.

What are Checkpoints

Checkpoint events allow the University to confirm and monitor the Immigration Status of all international students. Checkpoints are run by the University’s central services with staff qualified in immigration matters. Checkpoints are designed to run in parallel with the University’s attendance monitoring systems providing a separate independent check.

During the checkpoint process you will be required to present your current passport, and visa to be in the United Kingdom. In addition, you will be required to confirm / update any personal information the University holds including; address, telephone and email address. A number of students will be selected to have their academic and English language qualifications validated.

If your visa or passport will expire before the expected end date of your course you will be required to talk to a member of staff. If you have a Tier 4 Visa you are expected to have a valid visa until the end date of your course, unless you have completed the taught element of your course and will only be writing up either away from Keele (in your home country) or on a student visitor Visa.

When are Checkpoints

Checkpoints will happen at least twice an academic year and can happen at any point during University term / teaching time. In addition students may be contacted individually to provide a valid passport, visa and other documentation to the University, as defined by the UK Home Office (or its agencies), for inspection at any time on request, for which they will be given notice. 

Checkpoint 2

The details of International Student Checkpoint 2 for the 2019/20 academic year are below.   

This checkpoint is for returning students only, students who are enrolling at the university will complete the checkpoint when they enrol. 

Checkpoint 2 will take place in CBA0.052 Chancellors Court Yard Classroom, at the following times: 

Monday 27 January 2020       10am to 4pm
Tuesday 28 January 2020       10am to 7pm
Wednesday 29 January 2020  10am to 4pm

These are drop-in times there is no requirement for you to select a specific time. 

You must attend and bring the documents listed below:   

  1. Your Keele Card
  2. Your Current Passport
  3. Your Current UK Visa / BRP (Biometric Residence Permit) Card  

There is no late evening checkpoint and if you are not able to make these dates and times due to having learning and teaching sessions throughout all of the days you may be able to complete the checkpoint at another time, to do this you will need to email visa@keele.ac.uk however we will check your timetable to confirm that you are not able to attend the checkpoint.

Students on Placements or Compulsory Electives   

If you are away from the University during Checkpoint 2 due to a pre-agreed placement or completion of a compulsory elective element of your course, we will contact your School/ Research Institute after the three checkpoint days to confirm that your attendance is satisfactory.

Students Writing up

Researching or Writing Up Thesis / Dissertation Away from Keele – Postgraduate Students


PGR Students: Step 1

If you wish to write up your thesis away from Keele, either elsewhere in the UK or abroad, then you need to complete the Notification of Change of Address When Away from Keele Form.

This also applies to anyone who is in the process of re-submitting their thesis, when on continuation status or when working away from Keele as part of research studies.

PGT Students: Step 1

If you have completed all the taught elements of your course and wish to write up your dissertation away from Keele, either elsewhere in the UK or abroad, then you need to complete the Notification of Change of Address When Writing Up Dissertation Form.

This also applies to anyone who is in the process of re-submitting their dissertation.


PGR and PGT Students: Step 2

Once step 1 has been completed and agreed, you will be sent an email to confirm the arrangements and explain what you need to do, which will include:

  • Keeping in contact with the University via email every month (see below for contact details)

For students who have chosen to go abroad and have notified the University, you will need to inform Keele Immigration Compliance if your circumstances change and you plan to re-enter the United Kingdom at any point.

Faculty of Humanities and Social Sciences

 

Keele Management School

kms.pg@keele.ac.uk

School of Humanities

m.owen@keele.ac.uk

School of Law

law.postgrad@keele.ac.uk

law_office@maillists.keele.ac.uk

School of Public Policy and Professional Practice

pppp@keele.ac.uk

Sociology and Criminology

sociologyandcriminology.masters@keele.ac.uk

SPIRE

k.s.ainsworth@keele.ac.uk

RI HUMSS

humanities.phd@keele.ac.uk (PhD students)

socialsciences.phd@keele.ac.uk (PhD students)

humanities.mres@keele.ac.uk (MRes Students)

Faculty of Natural Sciences

 

MSc/MRes School of Computing and Mathematics

Computing enquiries: s.lockey@keele.ac.uk
Mathematics enquiries: j.a.stockton@keele.ac.uk

MSc/MRes School of Life Sciences

istm.pgr@keele.ac.uk

MSc/MRes School of Physical and Geographical Sciences

gge@keele.ac.uk

School of Psychology

psychology@keele.ac.uk

EPSAM PhD/MPhil research students

fns.pgr@keele.ac.uk

Faculty of Natural Sciences PhD/MPhil research students

fns.pgr@keele.ac.uk

Faculty of Medicine and Health Sciences

 

School of Health and Rehabilitation

shar@keele.ac.uk

School of Medicine

Medicine.year1@keele.ac.uk (Year 1 students)

Medicine.year2@keele.ac.uk (Year 2 students)

Medicine.year3@keele.ac.uk (Year 3 students)

Medicine.year4@keele.ac.uk (Year 4 students)

Medicine.year5@keele.ac.uk (Year 5 students)

medicine.pgt@keele.ac.uk (Postgraduate Medicine)

School of Nursing and Midwifery

nursing@keele.ac.uk 

School of Pharmacy

e.j.gribbin@keele.ac.uk

ISTM

istm.pgr@keele.ac.uk

PCHS

primarycare.sciences@keele.ac.uk

 

Missing a Checkpoint

Students are not permitted to miss a checkpoint. Failure to attend a checkpoint is deemed as failure to comply with Regulation A1 of the University's Act, Charter, Statutes, Ordinances and Regulations as well as the University’s responsibilities with UK Immigration policy. Students who do not attend, or fail to present the required information (as required) will be terminated from the University which will result in cancellation of a student's Visa.

If your are concerned and believe you may miss a checkpoint once you have been informed of the dates of a checkpoint please email visa@keele.ac.uk

Checkpoint Appeals

Students are required to provide a valid passport, visa and other documentation to the University, as defined by the Home Office (or its agencies), for inspection upon enrolment and at any other time on request, for which they will be given notice. Students who do not abide by this requirement will be terminated from the University, in accordance with Regulation A1: Visas and Immigration.

When a student is terminated under Regulation A1 they may be eligible to appeal. For details of the appeals framework and guidance on how to appeal please refer to Visa Appeals section in the Student Appeals, Complaints and Conduct section of the University web site.

Frequently Asked Questions (FAQ's)

Below are the frequently asked questions asked by students for the checkpoint events; If your question is not answered below please email visa@keele.ac.uk:


Why do students only get a maximum of a weeks notice

To ensure the security and auditability to the UK Home Office of the checkpoint events, those that are required to attend are only given a maximum of a working weeks notice.

I am a new student enrolling in 'Date' do I need to attend?

If you are a new starting student who is enrolling in 'Date' you do not need to attend this checkpoint, as your completion of in person enrolment is categorised as attending your first checkpoint.

If you have a concern that you have been asked to attend the checkpoint incorrectly please email visa@keele.ac.uk including your student’s number explaining your concerns.

I don’t have a Tier 4 Visa, do I need to attend?

All students who have a Visa, any type of Immigration Permission to be in the UK, on another Immigration Category or applying for one and study at the University must attend the checkpoint events. This includes those students on Tier 4, Short Term Study Visas (STSV), Asylum Applicants, Dependant Visas, Tier 2 and Tier 5 Visas. Please note this is not an inclusive list and if you have been sent an email invite to attend the Checkpoint you must do so.

I have indefinite leave to remain (ILR), do I need to attend?

If you have indefinite leave to remain (ILR) you should not need to attend the checkpoint, however you may be asked to come if evidence of your ILR has not been provided to the University. If you have a concern that you have been asked to attend the checkpoint incorrectly please email visa@keele.ac.uk including your student’s number explaining your concerns.

What if I am ill? 

Students of Keele University are expected to attend all classes, tutorials, lectures, student meetings and seek prior permission from their School/(s) of study / Research area for any absences. If you are currently unwell you are required to provide evidence that you have:

  1. An approved absence from your School/(s) or Research area, in the form of an official e-mail or official documentation.
  2. Provide Medical evidence to support your absence e.g a Doctor’s note.

If your absence has not been approved by your School or Research area you will need to contact your course administrators immediately to explain your absences and seek initial approval.

Failure to do so will result in further escalation and possible termination from your course resulting in cancellation of your Visa.

What if I have returned home for an urgent family issue?

Students of Keele University are expected to attend all classes, tutorials, lectures, student meetings and seek prior permission from their School of study / Research area for any absences. If you have left the UK to attend to family matters you are required to provide evidence that you have:

  1. An approved absence from your School or Research area, in the form of an official e-mail or official documentation

If your absence has not been approved by your School or Research area you will need to contact your course administrators immediately to explain your absences and seek initial approval.

Failure to do so will result in further escalation and possible termination from your course resulting in cancellation of your Visa.

What if I am on Holiday / Vacation? 

If you have left Keele and the UK for a Holiday/ Vacation you are required to provide evidence that you have:

  1. An approved absence from your School or Research area, in the form of an official e-mail or official documentation

If your absence has not been approved by your School or Research area you will need to contact your course administrators immediately to explain your absences and seek initial approval.

Failure to do so will result in further escalation and possible termination from your course resulting in cancellation of your Visa.

What if I am on a Medical Placement?

If you are currently undertaking a placement you will need to either attend our evening session. Alternatively, if you are not able to travel to Keele University during your placement you will need to arrange to have your attendance on your placement validated by Keele Medical School.

What if I am a Medicine Student with a varied timetable?

If you are a Medicine Student with a timetable which is slightly different to the University’s main term dates, due to teaching / placement blocks. You will be contacted directly by the Medical School to confirm the arrangements to complete the Checkpoint process.

What if I am on a Medical Elective?

If you are currently undertaking your Medical Elective you will have this validated by Keele Medical School, this will be done when you ‘check in’ during your elective period. The Immigration Compliance team will confirm and verify which students are on their Medical Elective during the checkpoint with Keele Medical School.

What if I am on a Work Placement?

If you are currently undertaking a course required / pre-approved work placement you will need to either attend our evening session. Alternatively, if you are not able to travel to Keele University during your work placement you will need to arrange to have your attendance on your placement validated by your School.

What if I am on a Study Abroad year or semester (outgoing)?

If you are currently Study Abroad year or semester you will need to remotely check-in with the Study Abroad office / institutional lead for exchange students at your current institution during the checkpoint period. They will then inform the Global Opportunities Team and Immigration Compliance at Keele University of your attendance. 

What if I am away on Research?

If you have or about to leave the UK you are required to provide evidence that you have:

  1. An approved absence for Research from your School/(s) or Research area, in the form of an official e-mail or official documentation.

If your absence has not been approved by your School or RI you will need to contact your course administrators immediately to explain your absences and seek initial approval.

Failure to do so will result in further escalation and possible termination from your course resulting in cancellation of your Visa.

What if my Immigration documents (Passport and/or Visa) are missing?

If do not have all of your immigration documents you are still required to attend the Checkpoint. For the checkpoint you are required to bring evidence as to why you have not got your documents with you. For Example if you are pending a visa application please bring all of your application documents with you. Please note that copies are not acceptable and original documents must be seen.

What if my documents (Passport and/or Visa) are not with me at Keele?

You are still required to attend the Checkpoint. If your documents are currently with the UK Home Office (for example for a visa extension) then you must bring your evidence of posting the Visa application. If your documents are with a friend or family member elsewhere in the UK you will be required to present the originals to the University during the checkpoint. Failure to do so will result in you failing the checkpoint and being terminated from you course of study.

What if I have left the UK - writing up from home?

If you have left the UK you are required to provide evidence to confirm the date that you left the UK and attach a scanned copy of your exit stamp and/ or entry stamp to your home country when you left the UK along with any further relevant documentation (for example flight tickets/ travel confirmation). You will need to e-mail these to visa@keele.ac.uk. In addition, you will need to provide evidence that your School / RI has agreed to your absence from Keele to allow you to write up from home. Please see the 'Writing up away from Keele' Tab for more information.

What if I have left the UK – pending results?

If you have left the UK as you have completed your studies, you are required to provide evidence to confirm the date that you left the UK and attach a scanned copy of your exit stamp and/ or entry stamp to your home country when you left the UK along with any further relevant documentation (for example flight tickets/ travel confirmations). You will need to e-mail these to visa@keele.ac.uk.  

Can I do the checkpoint early?

The Checkpoint process is set to a specific date period to ensure the University’s compliance with the UK Home Office requirements. Students are not permitted to start the checkpoint early, before the first date of the checkpoint.

What if I am missing my Academic / English Language Qualifications?

You are reminded that we undertake indiscriminate sampling of students qualifications, whereby if requested, you will need to provide a copy of your Original Qualifications used for entry to Keele. For example, the qualification you submitted with your Visa application and / or those stated on your CAS, if you have a Tier 4 Visa. We therefore advise you to bring a copy of your qualifications with you.  It is expected that all students will be requested to provide a copy of their Original Qualifications at least once per academic year.

If you do not have your original academic documents with you, you will need to bring the copies you have to the checkpoint. You will then be expected to bring your original documents to the International Admissions Reception before a deadline set by the Immigration Compliance Team.

Failure to present your original documents may result in further escalation and possible termination from your course resulting in cancellation of your Visa.

Why does Keele operate Checkpoints

Keele University as a UK Home Office Tier 4 Sponsor is required by law to confirm and monitor the Immigration status of all students. The University is expected to contribute to supporting UK immigration control and is accountable to the UK Home Office for all students. The University is regularly audited by the UK Home Office to ensure the University’s compliance with the UK Immigration Rules.

Why does Keele need to be a UK Home Office Tier 4 Sponsor

As the University attracts students and staff from around the world it is a requirement to be a UK Home Office Tier 4 Sponsor, allowing the University to teach students who require a visa to be in the UK. If the University was not a UK Home Office Tier 4 sponsor we would not be able to have students and staff who require a Visa to be in the UK.