Research Data Management and Sharing

Research creates data.  Good data is critical to good research.  Data created from research are valuable resources that can be used and re-used for future scientific and educational purposes.  Good practice in data management is one of the core areas of research integrity, for the responsible conduct of research.

The following sections provides further information concerning some of the aspects and various stages that are involved in research data management, along with details of the facilities and services available to help, both within the University and from external providers.

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Why Manage Research Data?

Data management is one of the essential areas of responsible conduct of research.

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Why Manage Research Data?

If you are starting a new research project, then you will need to consider issues relating to the management of research data.  Many of these issues will be relevant whether or not the research is funded by an external sponsor.  By managing your data you will ensure:

    • Funding and regulatory body requirements are met
    • Research data remains accurate, authentic, reliable and complete.
    • Research data keeps its integrity and research results may be replicated.
    • Data security is enhanced, thus minimising the risk of data loss
    • Duplication of effort is kept to a minimum

 

Funders' Policies and Guidelines

In the UK, many research funders have data policies in place.   A detailed comparison of main UK research funders' policies and the support infrastructure is available from the Digital Curation Centre (DCC) website.

 

Data Management Plans

Funding bodies increasingly require their grant-holders to produce data management plans, both during the bid-preparation stage and after funding has been secured.  If you require information or guidance on the production of data management plans please access data management section below or contact Scott McGowan, Research Support Librarian on s.mcgowan@keele.ac.uk.


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EPSRC Policy Framework on Research Data

The EPSRC Policy Framework on Research Data sets out principles and expectations concerning how institutions will manage research data.

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EPSRC Policy Framework on Research Data

The EPSRC Policy Framework on Research Data sets out principles and expectations concerning how institutions will manage research data.  All researchers across the University should be aware of and adhere to this policy framework.

As part of their Policy Framework on Research Data, the EPSRC have requested that all institutions in receipt of their funding develop a clear roadmap for research data management, which should be implemented by 1 May 2015. Keele University has developed a roadmap, which will be continually reviewed and updated by the Research Support Team based in Directorate of Engagement and Partnerships. 

 

EPSRC Research Data Management FAQ


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Keele University Roadmap

The EPSRC requires all institutions to have a clear roadmap in place (by 1 May 2015) to align policies and procedures with their expectations.

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Keele University Roadmap

The EPSRC require institutions to be fully compliant with their expectations by 1 May 2015.  The EPSRC requires institutions to have a clear roadmap in place (by 1 May 2015) to align policies and procedures with their expectations.  

Keele University has developed a draft institutional Roadmap (which is constantly under review and revision) to ensure that the University will be fully compliant with EPSRC expectations by 1 May 2015.  This draft roadmap will be considered by Research Committee at it's next meeting in October 2012.  The roadmap will be continually reviewed and updated by the Research Support Team based in Directorate of Engagement and Partnerships. 


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Data Management & Sharing Policy

Keele University has developed an aspirational Research Data Management Policy. 

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Data Management & Sharing Policy

Keele University Draft Research Data Management Policy

It is recognised that this is an aspirational policy, and that implementation will take place over a period of time.

  1. Keele University is committed to supporting researchers in appropriate curation and preservation of research data and, where applicable, in accordance with the research funders’ requirements.
  2. The University owns the data generated by its research; it expects data to be managed and shared in a robust and professional manner and it places the responsibility for proper research data management primarily with the Principal Investigator.
  3. All new research proposals (from date of adoption) must include research data management plans or protocols that specifically address the issues of data capture, management, integrity, confidentiality, retention, sharing and publication, and state explicitly the availability of data for access and re-use (including safeguards).
  4. The University will provide training, support, advice and, where appropriate, guidelines and templates for research data management and research data management plans.
  5. The University will provide mechanisms and services for storage, back up, registration, deposit and retention of research data in support of current and future access, both during and after completion of research projects.
  6. Any data which is retained elsewhere, for example in an international data service or domain repository, should be registered with the University.
  7. The legitimate interests of the subjects of research data must be protected.
  8. Research data of future historical interest, and all research data that represent records of the University, including data that substantiate research findings, will be offered and assessed for deposit and retention in an appropriate national or international data service or domain repository, or a University repository.
  9. The University will provide professional support for researchers who receive FOI/EIR requests. It is obligatory for researchers to notify the Governance officer, J.M. Sylvester, of any Freedom of Information requests.
  10. Exclusive rights to reuse or publish research data should not be handed over to commercial publishers or agents without the rights to make data openly available for re-use, unless this is a condition of funding.

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Data Management Plans

Many funding bodies, especially UK Research Councils (BBSRC, ESRC, MRC, NERC) require data management and sharing plans to be part of research grant applications.

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Data Management Plans

Funding bodies increasingly require their grant-holders to produce data management plans, both during the bid-preparation stage and after funding has been secured.  Data management plans ensure that all aspects of data management are fully perceived at the start of a project.  A data management plan is a document that describes:-

  • What data will be generated during research
  • What policies (funding, institutional and legal) apply to the data
  • What data management practices (backups, storage, access control, archiving) will be used.
  • What facilities and equipment will be required (hard-disk space, backup server, repository).
  • Plans for sharing data
  • Ethical and legal issues or restrictions on data sharing
  • Data management roles and responsibilities
  • How its reuse will be enabled and long-term preservation ensured after the original research is completed.

The data management plan must be continuously maintained and kept up-to-date throughout the course of research.

The Data Curation Centre (DCC) has developed a flexible web based data management planning tool to assist users to create personalised plans according their context or research funder.    In addition to the questions included in the DCC's influential Checklist for a Data Management Plan, it also contains useful guidance on how to prepare a data management plan and carry it through to execution.

The tool has three main functions

  1. To help create and maintain different versions of Data Management Plans;
  2. To provide useful guidance on data management issues and how to meet research funders' requirements; 
  3. To export attractive and useful plans in a variety of formats

If you have any queries or would like further guidance on data management plans please contact Scott McGowan on s.mcgowan@keele.ac.uk or telephone 01782 734506.


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Data Management and Sharing Leaflet

Keele University has produced a data management and sharing leaflet

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Data Management and Sharing Leaflet

The DMS Leaflet produced by Research & Enterprise Services provides useful information and guidance on data management and sharing.