Appeals against failure of Foundation Year 1 Training

Appeals against failure of Foundation Year 1 (F1) training are initiated by the F1 doctor.

The purpose of the appeals process is to allow all foundation doctors who are graduates of Keele University to appeal against the Postgraduate Dean declining to issue them with a GMC Certificate of experience, following failure of F1 training. An appeal against an initial extension to F1 training should be heard within the deanery/foundation school in which the foundation year doctor has been training.

What are the grounds for appeal?

Appeals can be made only on one or both of the following grounds:

  i) Procedural irregularity in the conduct of the assessment process (including administrative error) of such a nature as to cause reasonable doubt as to whether the Postgraduate Dean would have reached the same conclusion had the irregularities not occurred;

ii) Exceptional circumstances affecting his/her performance, health or conduct, for which there is good reason the Postgraduate Dean was not aware of when the recommendation or decision was made, and that had the Postgraduate Dean been aware of these circumstances would have cast substantial doubt of the appropriateness of that decision.

What is the deadline for submitting an appeal?

You must submit your appeal must be submitted in writing to the Student Appeals, Complaints and Conduct Manager within 15 working days (not including University closed days or Bank Holidays, but including weekends) of the formal notification of failure from the deanery.

What happens once an appeal has been submitted?

Following submission of the appeal, the Secretary to the F1 Appeals Committee will consult with the Chair of the F1 Appeals Committee to review the appeal and decide what information is needed from the Postgraduate Dean in order that a decision can be made as to whether you have satisfied the grounds for appeal.  The Secretary will then provide a copy of the appeal and supporting evidence to the Postgraduate Dean, and will list what the specific questions or issues that need to be responded to, together with any relevant documentation. 

Upon receipt of the response from the Postgraduate Dean, the Chair of the F1 Appeals Committee will review the appeal statement, supporting evidence and responses from the School, to determine if you have satisfied the grounds for appeal.  Where the grounds for appeal have not been satisfied the Secretary will inform you and the School in writing, stating the reasons. Where the grounds for appeal have been satisfied the Secretary will inform you and the School in writing that the appeal will be referred to a meeting of the F1 Appeals Committee. You will be asked if you wish to attend to give evidence. The Foundation School and the Postgraduate Dean will also be asked if they wish to attend to give evidence. 

You will be given no less than 15 working days’ notice of the date, time and location of the hearing.  You will normally be sent a copy of all the paperwork relevant to the appeal no less than 10 working days of the date of the hearing.

Who can I go to for advice?

Independent advice on making an appeal can be obtained from:

Advice & Support at Keele, Students’ Union

Tel: 01782 734800 

Email: su.ask@keele.ac.uk

 

If you have any questions about the process, please contact the Student Appeals, Complaints and Conduct Team.

Where do I submit an appeal?

The appeal should be posted, emailed or hand delivered to the Student Appeals, Complaints and Conduct Team.  In order to assist the team in processing appeals as quickly as possible, it would be preferable if you sent your appeal by email to appeals@keele.ac.uk. Please note that appeals will only be accepted electronically if have been emailed from the student’s Keele email account. 

If it is not possible to email the appeals and/or supporting documents the appeal should be posted to:

 

Student Appeals, Complaints and Conduct Manager

Student and Academic Services

Tawney Building

Keele University

Keele

Staffs

ST5 5BG

 

If the appeal is sent by post it is recommended that students use a recorded delivery service. If the appeal is sent by post it is recommended that you use a recorded delivery service. The University may require you to submit proof of postage (available free from the Post Office in the UK) to confirm your appeal was submitted by the deadline.