ERASMUS - Admin Mobility

Administrative Mobilty

Who?

Who can participate in Erasmus Administrative Mobility?

The ERASMUS programme gives university administrators the possibility to spend 5 working days to 6 weeks abroad.

Administrative staff mobility can be undertaken:

1) to an Higher Education Institution (HEI) which holds a standard ERASMUS University Charter (EUC) and with which a valid Inter-institutional Agreement is in place

The selection of administrators to undertake training must be based on a short "Work Plan" submitted by the administrator and which has been endorsed by both sending and receiving institutions. The essential elements of this should be: Aims & objectives of the mobility, activites to be carried out, expected results. 

Priorities

Priorities for awarding a mobility grant to university administrators

In addition to the national priorities which the Erasmus National Agencies communicate to the Universities, priority should be given also to candidates who participate for the first time in Erasmus Administrative Staff Mobility.

Grants

Grants

Mobility grants for staff are provided as contributions towards subsistence and travel and are paid on the basis of receipted expenditure.

You will be informed of your grant allowance if selected.

The maximum travel grant is €500.

Selection & Eligibility

Selection of Administrators

Firstly you need to get permission from your Line Manager. Then the selection of staff will be done by Senior Management on the basis of a "work plan" submitted by the applicant, which has been endorsed by both the sending and host institution or enterprise. The essential elements of the work plan should cover overall aims and objectives, expected results in terms of training or learning, activities to be carried out and, where possible, a detailed programme for the period abroad. This can be downloaded from the Downloadable forms section of the website.

Eligibility criteria

To be eligible, staff involved in staff training must be

  • employed by Keele University and be

  • a national of a participating country or recognised by the UK as a refugee, stateless person or permanent resident

Training

Duration of training period

The duration of the training period is from 1 (5 working days) to 6 weeks, but is likely to be no more than 1 week.  Weekends or holidays falling in the period of the stay abroad are not considered for support, unless they are used as working or travel days. In such cases the work plan should demonstrate that training activities have been undertaken for the period reported. All payments, for both travel and subsistence, will be made on the basis of receipted expenditure and may be subject to audit.

Training report

Upon return from the training period, the staff member shall provide a short report with the main results. This can be downloaded from the Downloadable forms section of the website.

Confirmation of training period

At the end of the training period the host institution should provide confirmation of the duration of the stay.

When?

Period of activity

Erasmus grants for staff mobility are awarded only for mobility taking place during the period July 2013 to 31 July 2014. For 2013/2014 Keele will be accepting applications for visits between October 2013 and July 2014.

Period of activity

Deadline for submission of the work plan to Keele Study Abroad office: To be confirmed.

Supplements

Supplementary allowances for staff with disabilities

Additional grants are available for staff with disabilities wishing to participate in the Erasmus programme. These allowances are offered in cases where disability leads to mobility costs which exceed the maximum grant allocations referred to above and which cannot be recovered from other sources.

In the first instance if you are interested in undertaking a training placement abroad, please express your interest via your Director and Business Faculty Manager as soon as possible, to enable us to bid for the grants.

What's On

Staff Training Week at the University of Osijek, Croatia.

Sunday 12th - Friday 17th May 2013

The event will focus on the Cooperation between Universities and local communities. Participants will also have the opportunity to meet with UNIOS academic Erasmus coordinators and administrators, according to subject area.

Download the programme here:Osijek Programme - May 2013

Download the application form here:Osijek Application - May 2013

The deadline for applications is the 15th April and forms should be returned to: erasmus@unios.hr 

Staff Training Week at Riga Technical University, Latvia.

Monday 27th - Friday 31st May 2013

The event will focus on international issues including; culture and raising awareness of intercultural awareness, the challenges of practical implementation of cooperation between universities and external partners, amongst other topics.

For more information, download the programme: Riga Programme - May 2013

To apply, download the application form:Riga Application form - May 2013

The deadline for applications is the 22nd April and forms should be returned to liene.maurite@rtu.lv.

Staff Training Week at Università di Ferrara, Italy

Monday 20th - Friday 24th May 2013

 

The training week is aimed at 2 kinds of participants and will focus on; Library Services (20 max participants) & International Office activities (20 max participants)

A general framework will be offered but there will also be the opportunity to become involved in an enriching and intercultural learning experience within your specific field of work.

Paricipants are also invited to prepare a presentation about a specific successful practice to be shared during the staff week.

For more information on events taking place, download this document: Ferrara Programme - May 2013

The deadline for applicants is the 12th April.

To apply, follow this link: http://www.unife.it/mobilita-internazionale/studiare-allestero/copy2_of_registration-form/

The 3rd ERASMUS International week will be held at the University of Extremadura, Spain.

Monday 6 - Friday 10 May 2013

It is our pleasure to invite the International Staff of our partner Universities to the III International Week.

Delegates will have the chance to present and promote their home institutions at the UEx, and keep individual meetings with Academic Coordinators and specific Services of our University. 

A cultural agenda is also foreseen with a variety of activities, which will include guided tours to the cities hosting not only our campuses but also an extraordinary historical and cultural heritage.

All information on the programme and practical issues are available at: https://sites.google.com/site/3iwuex2013/

For any further question, please do not hesitate to contact us on the address:   uexinternationalweek@unex.es  


Please, submit your applications until 7th April 2013

ERASMUS Staff Training Week at the University of Applied Sciences Munich, Germany.

Monday 10 - Friday 14 June 2013

The first ERASMUS Staff Week at Munich University of Applied Sciences will take place and staff members from all ERASMUS partner universities are invited to participate.


The Application form should be sent back by March 20th, 2013 to heidi.steiner@hm.edu.

To download the application form, click the link below.

Munich Application Form

To view the prelimary programme, click the link below.

Munich Preliminary programme

The number of participants will be limited to 25 persons and they will accept a maximum of 2 persons per institution. If they receive more applications than places available they will be forced to allocate the places by drawing lots.

The Confirmation of acceptance will be sent out by April 3rd 2013.

International Staff Training Week at the University of Szczecin, Poland.

Monday 3 - Friday 6 June 2013

Preliminary schedule includes:

  • presentation of methods and ways used by the University of Szczecin for  development and fostering international cooperation (at the level of particular faculties as well as at the central level)
  • Introduction of some of International projects run by US
  • Scholarship Programs
  • Possibility of presenting the educational offer of the home universities of participants  to the students
  • Contact making seminar
  • Social activities which help to meet each other better
  • Visiting faculties and meetings with Erasmus coordinators
  • City sight seeing

For further information about the university, Szczecin staff week 2013.

Visit thier web page, where you can also find the application form:

www.dsm.univ.szczecin.pl/staff-week

Deadline for registration: 01.05.2013

For further information, please contact: Ms. Patrycja Garecka: Patrycja.garecka@univ.szczecin.pl  Tel: +48914441185

International Staff Training Week in Nijemegen.

Monday 13 - Friday 17 May 2013

Would you:

  1. Like to be informed about the latest developments in internationalization policy?
  2. Do you want to deepen your knowledge on internationalization issues in higher education?
  3. Would you like to learn how to organize all related aspects in your institution?

Well come and join many other international colleagues for a staff training week in Nijmegen.

In May 2013 the university will also be celebrating its 90th anniversary, so in addition to improving your professional skills you can enjoy an exciting social programme during the Staff Training Week.

These will be the main topics of the week:

  1. Going international: strategic and practical aspects
  2. Dealing with European Higher Education and Research Area 
  3. Academic Entrepreneurship & Knowledge Alliances
  4. Scouting talent: International student and staff recruitment

Please check this website for more information or contact stafftrainingweek@io.ru.nl to secure your reservation soon as there is only limited availability!
We also kindly request you to forward this invitation to your colleagues in other departments.

ERASMUS staff exchange week at Friedrich-Alexander University, Germany.
Monday 10 - Friday 14 June 2013

 Please join us!

Erlangen is situated 20 km North of Nürnberg (Nuremberg) in northern Bavaria, that is Franconia. http://www.frankentourismus.com/?setLanguage=true

For basic information on the Staff week Click here.

For detailed information check out our webpage and last years' programmes.

http://www.uni-erlangen.org/international/from-abroad/staff-exchange/administrative-staff/

This is especially for administrative staff involved in international affairs. Student or staff exchanges are welcome to participate also, but the programme is NOT suitable for other areas.

The working language is English and good communication skills are required. Additionally, we can also accept 2-3 colleagues from university libraries for whom the general programme will be the same, but specific trainings shall take place in our university library. Librarians should be fluent in German, though.

http://www.uni-erlangen.org/university/

Forms

Our ERASMUS ID code is UK KEELE01

EUC No: 28059

 

Staff Training Work Plan (Word Document)

Expenses Claim Form (PDF)

Staff Training Report Form

Risk Assessment OS Travel (PDF)

Contact

For further general information, please view the Erasmus Administrative Powerpoint (Word Document) or contact Lisa Stoker on 34114 or l.j.stoker@keele.ac.uk

Follow this link for Approved Administrative Mobility 2012/13

Archived Admin Mobility 

Reports on Administrative Mobility