Ordinance XIV: Appointment and Election of Members of the Council and the Senate

1. The Council

a) Senate representatives (Statutes Section 20.1 - Class 2 (a))

      1) Two members of the Senate, elected by the electoral rolls of the Faculties, shall be elected by the electoral roll to the Council.

      2) Elections shall be conducted by the Secretary to Council under the system of the Single Transferable Vote.

b) Representative of the non-academic employees of the University (Class 2 (b))

      1) Non-academic employees of the University who are not eligible for membership of the Council under Classes 1 or 2 (a) shall be entitled to elect from amongst their own numbers a representative on the Council. 8

      2) Elections shall be conducted by the Secretary to Council under the system of the Single Transferable Vote.

      3) The list of those employees entitled to vote or serve as a representative shall be provided by the Director of Human Resources, Organisational Development and Student Support. The list may be scrutinised on request by any non-academic employee and objections to the list may be submitted in writing to the Vice-Chancellor at least 7 days before an election. The Vice-Chancellor shall adjudicate on whether a name should be included or not.

2. The Senate

a) Heads of Departments and Schools (Statutes Section 22.1(f))

The Heads of those Departments and Schools specified in Ordinance VI.1 and 2 shall be members of the Senate ex officio.

b) Members of the electoral roll (Statutes Section 22.1 (i))

       1) Members of the electoral roll as defined in Section 1.1 of the Statutes shall elect from among their own numbers members of Senate in accordance with Section (4) hereinafter.

      2) The electoral roll shall be kept by the Secretary to Council, and shall be conclusive evidence that any person whose name appears therein at the time of claiming to vote or of being elected is entitled to vote or be elected as the case may be, and that any person whose name does not then appear therein is not entitled. The electoral roll shall be open for inspection by all Professors, Readers, Senior Lecturers, Lecturers, University Senior Research Fellows, University Research Fellows, University Senior Teaching Fellows and University Teaching Fellows for three weeks before the date of elections by the electoral roll; objections must be handed to the Vice-Chancellor in writing, at least seven days before the election and he/she shall adjudicate on whether a name should be included or not.

      3) Elections shall be conducted by the Secretary to Council under the system of the Single Transferable Vote.

      4) At the first meeting of the Senate during the Spring Semester the Senate shall determine, in the light of the existing membership of the Senate, the number of places to be made available in the next election to conform with Section 22.1(i) of the Statutes; the number to be elected by the members of the electoral roll in each Faculty.

      5) All persons shall hold office from 1st September following their election. The normal term of office for all persons elected under this Ordinance shall be three years. They shall be eligible for immediate re-election, subject to a maximum of two or, exceptionally, three full terms of office. Durations of tenure will be determined according to the number of votes cast for each successful candidate, starting with the longest periods for those with most votes; or determined by lot when candidates are returned unopposed.

      6) No member of the electoral roll shall stand for election in more than one Faculty at any election.

      7) During May the members of the electoral roll in each Faculty shall, if vacancies exist, elect the requisite number from among themselves to make up the Faculty's representation on the Senate as provided for in (4) above. Every candidate shall be duly nominated and seconded by two members of the electoral roll who are members of the appropriate Faculty. The election shall be conducted by the Secretary to Council.

      8) In the event of any casual vacancy arising under this heading, a by-election shall be held in the appropriate Faculty provided that the resignation or retirement is with effect from a date not later than the end of March in any Session. Any person elected at a by-election shall complete the unexpired part of the term of office of the person whom he/she replaces.

c) Full-time students (See Ordinance I.5)

      1) Three full-time students, as defined in Ordinance I, shall be elected by students as members of the Senate. They shall hold office for one year from 1st July following election and shall be eligible for re-election.

      2) The election of full-time students shall be conducted by the Students Union during the Spring Semester concurrently with elections for representatives of University committees.

      3) The election of full-time students to membership of the Senate shall be conducted by the Students Union under the system of the Single Transferable Vote