Management Referrals

Heads of Schools/Departments can refer an individual to the OHS  for medical assessment where it becomes apparent that health problems may be affecting work or work may be causing health problems. Reasons may include: -

  • Persistent periods of short-term absence, with the aim of determining if there is an underlying medical condition and to determine the optimum management of that condition.
  • Long term absence, where the date of the return is not clear and where the aim is to stay in touch with and to support the individual.
  • Long term absence where the date of return is clear and the aim is to support the individual and the school/department in planning a rehabilitation programme when necessary.
  • Work place injury, or medical problem arising out of the individual's duties and responsibilities connected with the job, i.e. problems which result in the need to review employment in the current post/consider suitable re-deployment or to make sure that the individual is fit for work and the return to work is appropriately planned.
  • Re-deployment as a result of organisational change and where the individual is moving to a post in area where health surveillance is required.
  • The individual's health may be impairing their ability to carry out their duties.
  • Where there is absence that is possibly related to workplace stress.

The referral process is an opportunity for the individual to discuss, in confidence, health and work related issues with a medical professional and can be a beneficial way forward for the individual. A standard Occupational Health Management Referral Form should be used.

Schools/Departments must discuss the referral with the individual before the referral is made, so there is a clear understanding of the purpose of the referral. The individual has the right to refuse a referral, however the individual must be made aware that decisions about further decisions or action may have to be made without the benefit of a confidential medical assessment.

If the individual agrees to the referral, the form is sent to OHS who then send an appointment letter to the individual for a medical discussion with either the OHNM or OHP. Once the OHNM or OHP has seen the individual concerned and the necessary discussion has taken place, including obtaining written consent, a report will be produced and sent to the Head of School/Department and HR Link Manager. The individual has the right to see and have a copy of this report. The Head of School/Department and the HR Link Manager will discuss the most appropriate course of action which will include arranging to see the individual to discuss the OH report.

The OHS will continue to have review appointments with the individual as required by each individual case. This will be discussed with the individual during their appointment in OHS.

Rehabilitation

Where an individual needs to have an alteration in job specification due to illness or injury, either permanent or temporary, the OHNM or OHP will advise the individual's school/department and the HR Link Manager who will work together to try and achieve the best outcome for employee and employer, while complying with the Disability Discrimination Act.