Welcome To
The Finance Department
R H Tawney Building
Keele University
Keele
Staffs
ST5 5BG
Finance
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PURCHASE ORDERING
KEELE UNIVERSITY HAS AN E-PROCUREMENT SYSTEM CALLED PARABILIS
If you require any further information please contact the Administration Team:-
Mrs Linda Sutton Tel:- 01782 734327 Email:- l.sutton@keele.ac.uk
Mr Nick Pomiankowski Tel:- IT Service Desk 33636 Email:- it.service@keele.ac.uk
Miss Lorraine Bunting Tel:- 01782 733255 E-mail:- l.j.bunting@keele.ac.uk
Mrs Rachel Barnett-Turner Tel:- 01782 733893 E-Mail:- r.m.barnett-turner@keele.ac.uk
Note:-
Password Issues - please contact IT Service Desk 33636 it.service@keele.ac.uk
Account Code / ledger code issues - please contact your link Management Accountant
Purchasing Related Issues - please contact the Procurement Team
WEB LINKS:-
GUIDES:-
Foreign Purchase Order Guide How to raise a Foreign Currency Purchase Order
Approver Role Guide and Registration Form E-Procurement Approvers Guide P2P3 E-Procurement - Approver Registration Form
Requisitioner Role Guide (FULL VERSION) E-Procurement Requisitioner Role Parabilis P2P3 Guide
Requisitioner Role Guide and Registration Form (SECTION BY SECTION)
E-Procurement - Section 1 Introduction
Brief Introduction
Basic E-Procurement Flow Chart
E- Procurement - Section 2 Geeting On To The System
New User (Requisitioner Role) Requisitioner Registration Form
URL Web Links
Screen Timing Out
Login
Password Issues
Home Page
E-Procurement - Section 3 System Default Settings
My Account Default Settings
Password Hint
User Information
Profile
E-Procurement - Section 4 Supplier Search Supplier Name Known
E-Procurement - Section 5 Order Form Creation/Request to Purchase
Order Form Symbols
Raising a Free Text Non Catalogue Request to Purchase
Raising a Catalogue Request to Purchase
Raising a Punch Out Request to Purchase
VAT Bulk Upload
UNSPSC Coding
E-Procurement - Section 6 Order Form Basket Screen
Order Form Basket Screen
Comments and Attachments
Account Codes
Automatically Applying the Account Code for all items on the order form
Default Account Codes
Invalid Account Codes
Multiple Account Codes
Split Account Codes
Delivery Address
Multiple Delivery Addresses
Split Delivery Addresses
Mark For Address Options
Sending Order Form for Approval
Confirmation Purchase Order
Selection of an Approver
Approval Granted
Approval Rejection
High Value Approval
Order Form Approval Withdrawal
Lost Order Form
View Order Forms
E-Procurement - Section 7 Adding An Item To An Order Form
Adding an Item To an order before the Order Form has been approved “FREE TEXT” – “NON CATALOGUE”
“CATALOGUE”
“PUNCH-OUT”
after the Order Form has been approved see Section 10 Varying a Purchase Order
E-Procurement - Section 8 Supplier Search Supplier Name Not Known
Via Product Search
Via Browse Categories
(If Supplier Name is Known See Section 4)
E-Procurement - Section 9 Receipting And Returning Goods Or Services
Viewing a Purchase Order
Purchase Order Status
Sent to Supplier
Transmission Feed Back
Manual Purchase Order
Receipted, Partially Receipted and Receipted and Closed
Re Open “Closed for Receipting”
Receipting Goods or Services on to the Purchase Order
Multiple Order Line Receipt Option
Multiple Order line Close Option
Receipting Expand All
Returning Goods or Services
Part Receipt/Close outstanding commitments
E-Procurement - Section 10 Varying A Purchase Order
Variation of a Purchase Order “BEFORE” the Invoice has arrived
Free Text - Non Catalogue Purchase Order
Catalogue Purchase Order
Punch-Out Purchase Order
Send Purchase Order Variation for Approval
Variation of a Purchase Order “AFTER” the Invoice has arrived
Cancel a Purchase Order Variation
E-Procurement - Section 11 Invoicing
Invoicing Procedure
View your Invoice Task Box
Incorrect Invoice
Correct Invoice
Acceptance Invoice Task
Mapping Invoice Task
Account Code Distribution Invoice Task
Credit Note Acceptance
Invoice in Dispute /On Hold/Reject Invoice Status
View invoice(s) received against a Purchase Order
View all invoice tasks within your profile
E-Procurement - Section 12 Reports
View “your” PURCHASE ORDERS
View “your” INVOICE TASKS
View “all” OUTSTANDING INVOICES TASKS in your Profile
View “all” OUTSTANDING PURCHASE ORDERS in your
Profile
Commitment Report
E-Procurement - Section 13 House Keeping
Closing Purchase Orders and Purchase Order Commitments Invoice Task Box
Staff absence on holiday or off sick
Leaving Keele University or moving section
E-Procurement - Section 14 System Terminology
Buyer PO Flip
Supplier PO Flip
EIT
CXML
Catalogue
Free Text
Punch-Out
Parabilis
Idea Market Place
Three Way Matching
Acceptance
Mapping
Account Code Distribution
Work Flow and Profile
Manual Purchase Order
